Sometimes you might need to print a document, but have not printer within your reach —or you would like to save it for your records in a stable format that will not change. If that is the case, you can “print” to a PDF file. Fortunately, macOS allows you to easily do this from almost any app.
For over 20 years now, Apple’s Macintosh operating system (macOS) has included system-level support for PDF files since the original Mac OS X Public Beta was launched. You can use the PDF printer feature from almost any app that allows printing. Such apps include Safari, Chrome, Pages, or Microsoft Word. In this guide, we will show you how to “print to PDF” on your Mac.
How Do I Print to PDF on Mac?
First off, go to the document you would like to print to a PDF file. In the menu bar at the top of the window, click the “File” tab and then select the “Print” option.
A printing dialog will appear on the screen. Ignore the Print button. Now, you should see a small drop-down menu labeled “PDF” close to the bottom of the Print window. Click the menu.
In the PDF drop-down menu, click the “Save as PDF” option.
Now, you should see the Save dialog on the screen. Enter the name you want the PDF file to be saved as and then select the Document you want it saved (such as Documents or Desktop). Once you are done, click “Save.”
The printed document will now be saved as a PDF file in the location you selected. If you double-click the PDF file you just created, the document will be displayed the way it would appear if it was printed on paper.
From there, you can copy the document anywhere you want, back it up, and maybe save it for later reference. It’s up to you.